Volunteer Areas

Hey guys,

As you know we're planning a reunion, and a lot of volunteers are required for various activities. I'll be listing the activities/department below alongwith the responsibilities. Please let us know if you can help out and we'll add your name to the list. You can volunteer to do a part of one activity or be a part of multiple activities. We need as many people as we can get:

(1) HEADCOUNT: This will involve getting in touch with as many of our batchmates as possible, getting their responses (yes, no, maybe). Will also involve telling those you have got in touch with to tell other people.

All the responses will have to be reported to Pooja Yagnik and the names will be updated in the respective list on the blog every weekend. The time-frame for getting the responses is by 30th Apr. That is a whole month, so it will give us time to plan the location and other stuff.

(2) LOCATION(A): This will involve getting quotations from places where we could possibly hold the reunion. Right now, we're looking at a minimum of about 100 people but hopefully there will be more. Some of the locations suggested are our school, pope paul hall, St. Francis, a restaurant (not specified), gorai location (not specified). Location volunteers will have to scout locations (between Dahisar and Kandivali) to hold the reunion while keeping in mind that the cover charge is not unreasonable.

LOCATION (B) Depending on where we have it, we might need catering, lights, chairs, etc. Need volunteers who will approach caterers and the like for the same.

(3) FINANCE: The volunteers will be responsible for getting quotes of the rate per head and what that rate covers. Bargaining will be involved.

At a later stage, finance volunteers will be responsible for collecting the money and paying the venue/caterer. Try to get volunteers from each area so that payment of the cover charge becomes easy for everyone. Eg: Shalini in IC colony, xyz in LIC colony, abc in Shanti Ashram.

(4) CREATIVE: The responsibility here will really depend on where we are having it. Please read the previous post for possible creative ideas, more ideas are welcome. It could possibly also involve venue decoration, planning of some party games, dress code etc. All /creative/artistic/tech savvy people please volunteer

(5) FOLLOW-UP: This wil involve waiting back after the event to make sure that all bills are settled, no damage is done to the property and if it is in school, making sure that the waitstaff clears out the premises properly.

I will be posting a list of people who have already volunteered. Please leave a comment on that post (make sure you leave your FULL name and the dept you want to be in) on that post. Your name will be updated in the list.

Regards,
Faye